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Fraudsters come at us from all directions. One of our offices in Newport Beach, Calif. received a fax which looked like this:

fax

The invoice was remitted to the Accounts Payable (AP) department for payment. The AP clerk did not recognize the payee and forwarded the invoice on to her supervisor for review. Her manager confirmed her suspicions. The company does not utilize the services of the soliciting company to maintain its telephone numbers. Her supervisor pointed out the fine print at the bottom of the invoice which states:

  "THIS IS A SOLICITATION. YOU ARE UNDER NO OBLIGATION TO PAY THE AMOUNT STATED ABOVE UNLESS YOU ACCEPT THIS OFFER. By remitting payment you are accepting this offer."

A quick search of this company on the intranet reveals they regularly send these invoices to unsuspecting companies in an attempt to collect payment and bind them to their services. As a matter of fact, if you try to call the "customer service" number on the notice it rings once, then clicks over to a busy tone.

It is important to carefully review any invoices received for legitimacy. Fortunately this bill was carefully scrutinized, rather than paid to a company not providing any services to our company.

 

 
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